Office Order Crticial to Success

I’ve spent the past few weeks organizing my new office. Doing so is critical to my success.

A study from the American Society of Interior Designers found that employees who are happy with their physical workspaces are 31 percent more likely to be satisfied with their jobs.

My cairn is a calming focal point in my office. (Photo by Cynthia Price)

My cairn is a calming focal point in my office. (Photo by Cynthia Price)

I started by removing everything I didn’t need, including excess furniture and files. I also added some personal art to the walls and a few Zen items to help me stay centered. Other key areas to make your work space suit you include:

Lighting: I have a lovely table lamp that I always put on my desk. It’s mainly mood lighting that I find calming. I also have a task lamp near my computer to help shine light on the subject.

Organization bins: I don’t like a lot of items on the desk, just the files on which I’m working. Plain file folders are boring so I order brightly colored ones. I’m using yellow and green. One of my colleagues is using a sea blue, which makes me think of the beach. Paper clips and binder clips are kept in neat bins inside a drawer along with the stapler and tape dispenser.

Desk chair: Is your chair comfortable? Mine isn’t so I checked with my boss, and I’m ordering a new one. That will make a big difference. Good lumbar support and arm rest height make the work day much more comfortable. Several of my colleagues have the work stations that can be adjusted to standing height. Fortunately, the window sill in my office is that height so I’ve decided on the days when I need to stand more, I’ll simply walk to the window and work there. I’m hoping the view will inspire me, too.

Creative space: One area where I still have some work to do is finding the right bulletin board. I’m looking for a fabric covered one. I need a spot where I can post reminders and items that might inspire me.

I’m ready for success.

Organizing for the New Year

While most people were enjoying time off at year’s end, I worked. And I didn’t mind.

Two views of a desk -- one messy, one clean.

Most of the day was spent making the piles disappear from the office, and it was well worth the time. (Photos by Cynthia Price)

There was nary a creature stirring, which meant that I could clean out my inbox, sort through files and basically get set for the New Year. I find it helpful to do this exercise twice a year, usually in January and again in late August around back-to-school time. I do it both at home and at work.

Here are 4 tips for getting organized:

Have the necessary supplies on hand. It’s easier at work, where we have a supply closet. At home, it usually leads to a quick run to a store. Files and labels are critical. So are trash bags (more on that in # 3).

Start with the desk surface. I take everything off my desk and clean the surface. Once I do that, I don’t usually want to put everything back. I tend to only keep out the files and papers that are critical for that time. The rest are filed in a drawer. My stapler, tape dispenser and other such supplies are corralled in a desk drawer. I have an attractive container for my pens and pencils.

Open the drawers. Go through each drawer and see what you no longer need. Throw the non-essentials into the trash bag and recycle the paper. I limit myself on storage deliberately. Most of my files are electronic, which helps cut down on clutter. If I discover business cards, I enter them into my contacts online. I also connect with the person via LinkedIn. Research material that is no longer needed is discarded. My files all have a specific name. I don’t allow for a “miscellaneous” folder as that’s too easy to fill with anything and everything. I do have a folder, though, in which I can stash notes or emails for a month or two. Then I have to toss them.

Review your computer files. I know you thought you were finished, but you’re not. Electronic storage needs to be reviewed and cleaned up. If you have files that you don’t need, delete them and empty the trash. Do you have thousands of emails in your inbox? Do you really need them? Delete or archive as needed. Better yet, respond. And don’t store files on your desktop thinking it’s a short cut. Before long the desktop is cluttered.

Now you are ready for the New Year!